#81 | NetSuite: How to Inactivate Vendors

With so many transaction records found within in a NetSuite system, it is inevitable that changes will be made to some records, particularly in vendor records. To make it easier in dealing with vendor records, there are two ways you can inactivate vendors in NetSuite.

In this guide, you will learn the following:

Inactivating Vendors Individually
Inactivating Vendor Records Simultaneously

I suggest you watch the video. It’s easier to understand if you are a visual/audio learner. The content below is the same as the video. It’s for those who learn by reading.

Inactivating Vendors Individually

Here are the steps to follow in order to make a vendor inactive in NetSuite.

Step 1: Go to List → Relationships → Vendors.
Step 2: Click Edit next to the name of the vendor whose record you want to inactivate.

Screenshot for vendor page and click edit — Step 2 – Click Edit link next to the name of the vendor whose record you want to inactivate

Step 3: Mark or tick the Vendor is Inactive

Screenshot for individual vendor page — Step 3 – Tick the Vendor is Inactive checkbox

Step 4: Click Save to save the changes made to the vendor record.

Inactivating Vendor Records Simultaneously

Now, let’s go to the procedure of inactivating vendor records in bulk.

Step 1: Go to List → Relationships → Vendors.
Step 2: Tick the Show Inactives

This will enable you to mark the Inactive checkboxes next to the Vendor Records, so you can inactivate them.

Screenshot for vendor page — Step 2 – Tick the Show Inactives checkbox

When inactivating vendor records, remember the following:

Inactivated vendor records will no longer appear in the Vendors list unless the Show Inactives box is checked.
Inactive vendors in transactions, reports, or records cannot be selected.

Summary
You just learned the two procedures on how to inactivate vendors in NetSuite. If you need to refresh yourself on the steps, just click the links below.